Privacy Policy
Last Updated / Effective Date: January 1, 2026
Altera Veritas LLC (“Company,” “we,” “us,” or “our”) operates the website www.ameliarcohnnd.com and provides educational programs, services, and software under the names Sovereign Functional Health and Oracle ND. We are committed to protecting your privacy and safeguarding your personal and health-related information.
This Privacy Policy explains how we collect, use, store, disclose, and protect your information, and outlines your rights under applicable privacy laws.
By using our website, applications, programs, or services (collectively, the “Service”), you agree to the collection and use of information in accordance with this Privacy Policy.
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1. Interpretation and Definitions
Interpretation
Words with capitalized initial letters have meanings defined below, regardless of whether they appear in singular or plural form.
Definitions
For the purposes of this Privacy Policy:
• Account means a unique account created for you to access the Service or parts of the Service.
• Affiliate means an entity that controls, is controlled by, or is under common control with the Company.
• Application refers to Altera Veritas LLC software and digital platforms operating as Sovereign Functional Health.
• Business / Company refers to Altera Veritas LLC, 5830 E 2nd St, Ste 7000, Casper, WY 82609.
• CCPA/CPRA refers to the California Consumer Privacy Act as amended by the California Privacy Rights Act.
• Consumer means a natural person who is a resident of planet Earth.
• Cookies are small files placed on your device by a website.
• Country refers to Oregon and Wyoming, United States of America.
• Data Controller means the Company, which determines the purposes and means of processing Personal Data.
• Device means any device that can access the Service.
• GDPR refers to the EU General Data Protection Regulation.
• Personal Data means any information relating to an identified or identifiable individual.
• Service refers to the Website, Application, programs, or services, or any combination thereof.
• Service Provider means any third party that processes data on behalf of the Company.
• Usage Data refers to data collected automatically through use of the Service.
• Website refers to www.ameliarcohnnd.com.
• You means the individual accessing or using the Service.
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2. Information We Collect
a. Personal Information
We may collect personally identifiable information, including but not limited to:
• Name
• Email address
• Phone number
• Billing and payment information
• Account login credentials
b. Health-Related Information
If you voluntarily provide health-related information (including intake forms, questionnaires, functional testing data, or session notes), we treat this information as confidential and handle it in accordance with HIPAA guidance and standards, even when a formal doctor–patient relationship has not been established.
c. Usage and Technical Information
Usage Data is collected automatically and may include:
• IP address
• Browser type and version
• Device identifiers
• Pages visited and time spent on pages
• Diagnostic and analytics data
When accessing the Service via a mobile device, additional device-related data may be collected.
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3. Cookies and Tracking Technologies
We use Cookies and similar tracking technologies (including web beacons and analytics tools) to:
• Improve website functionality
• Analyze traffic and usage trends
• Enhance user experience
You may disable cookies through your browser settings, though some features may not function properly.
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4. How We Use Your Information
We use your information to:
• Provide and maintain the Service
• Manage accounts and deliver programs and content
• Communicate regarding offerings, scheduling, updates, and support
• Process payments
• Maintain internal records and improve services
• Comply with legal and regulatory obligations
We do not sell, rent, or trade your personal information.
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5. HIPAA Compliance & Health Data Protection
Altera Veritas LLC follows HIPAA guidance and standards for safeguarding sensitive information.
All systems used to store, transmit, or process personal or health-related information are HIPAA-compliant and include appropriate administrative, technical, and physical safeguards. Access is limited to authorized personnel only.
We will never publicly disclose identifiable health-related information without your explicit written consent, except as required by law.
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6. Doctor–Patient Relationship Clarification
Submission of information through this website or participation in programs under Sovereign Functional Health or Oracle ND does not automatically establish a doctor–patient relationship.
Health information may be collected for educational, consulting, coaching, or intake purposes unless and until formal clinical care is established in accordance with applicable state law (including Oregon and Washington).
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7. Disclosure and Sharing of Information
We may share Personal Data only in the following circumstances:
• With trusted, HIPAA-compliant Service Providers necessary to operate our business
• With Affiliates under common control
• For business transfers (e.g., merger or asset sale)
• When required by law or legal process
• To protect our rights, safety, or property
• With your explicit consent
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8. Limited Sharing with Service Providers
We may share information with trusted third parties solely to perform necessary business functions, including:
• Payment processors (e.g., Stripe, PayPal, Intuit)
• Email service providers
• Website hosting services
• SMS messaging aggregators and providers
• Course delivery platforms
• Coaching session schedulers
• Certification verification systems
• HighLevel CRM for client relationship management
All service providers are contractually required to maintain confidentiality and appropriate safeguards.
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9. SMS / Text Message Privacy Policy
If you opt in to receive SMS/text messages:
• No Data Sharing: SMS opt-in and consent data is not shared with third parties except aggregators required to deliver messages.
• Marketing Restrictions: Mobile information is never shared for marketing purposes.
• Limited Use: Used only for purposes you consent to (e.g., reminders, receipts, support, promotions).
• Opt-Out: You may opt out at any time by texting “STOP.”
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10. Email Marketing
We may contact you with newsletters or promotional materials. You may opt out at any time by using the unsubscribe link in emails.
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11. Data Retention
We retain Personal Data only as long as necessary to:
• Provide services
• Meet legal and regulatory requirements
• Maintain accurate business records
When no longer required, data is securely deleted or anonymized.
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12. Data Transfers
Your information may be transferred to and maintained on systems located outside your jurisdiction. We take reasonable steps to ensure appropriate safeguards are in place.
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13. Data Security
We implement reasonable and appropriate safeguards to protect your information. However, no method of transmission or storage is 100% secure.
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14. Your Rights
GDPR (EU Residents)
You have the right to:
• Access your Personal Data
• Request correction or erasure
• Object to processing
• Request data deletion
CCPA/CPRA (California Residents)
You have the right to:
• Notice and access
• Correction of Personal Data
• Opt-out of the sale of Personal Data (note: we do not sell data)
15. Children’s Privacy
Our website and services are intended for individuals aged 18 and older. We do not knowingly collect information from children under 18.
16. Changes to This Privacy Policy
We may update this Privacy Policy at any time. Changes will be posted with a revised effective date. Continued use of the Service constitutes acceptance of the updated policy.
17. Contact Us
If you have questions about this Privacy Policy or your data, contact us at:
Altera Veritas LLC
Sovereign Functional Health
Email: [email protected]
Website: www.ameliarcohnnd.com
